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Virginia Tilley

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  1. 63 votes
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      20 comments  ·  Word for Mac  ·  Flag idea as inappropriate…  ·  Admin →
      Virginia Tilley commented  · 

      To Dr. Alette - Is your problem in the oral command interface? Sorry, I don't know about that, and I don't know about MAC. But in PCs, there's already a way to bring numbers into Comments: I found it on line. It's labor intensive, but for long documents it's worth it. Basically, you just modify the Comment Text style, through the Styles interface.

      In case you can't find it, here's a summary:

      With the cursor in the Comment, click on Styles to get the Style list. ITo see it, you may have to click on "options" at the bottom in order to get a box that lets you enter "all styles" in the top dropdown box "Select Styles to Show". Go back to the Style list and scroll down until you find Comment Text. The "Comments Text" style should have a block around it.)

      Click on the little symbol to the right of the words "Comment Text" to get its drop-down menu. Click "Modify..." and in the box that opens click on "format" tucked down in the very bottom left-hand corner. On the list that opens, click "Numbering."

      In the Numbering box, click on the style of numbering you like. (You can also click on "define new number format" underneath the options to fine-tune this -- I added a space after the number as otherwise it crowds into my Comments text and reduced the font size to match the Comment text font size.) Click OK and then OK again. When you close the Modify box, you'll see the numbers in your bubbles.

      The problem I have is that, if I open a document already created by someone else -- which is obviously what one is doing when one is grading papers -- then the numbers don't appear and I have to go through all this again. There's supposed to be a way to do convert existing Word files to the template you want through the Options button under the File tab, but I can't figure it out. Word People, please advise - with a SIMPLE QUICK way to do this. Faculty grading papers don't have time for elaborate steps while grading hundreds of papers.

    • 4 votes
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        1 comment  ·  Word for Windows (Desktop Application)  ·  Flag idea as inappropriate…  ·  Admin →
        Virginia Tilley commented  · 

        I warmly endorse this upgrade. As a professor grading student papers, I find it quite irritating that every time I want to move a comment = which in grading assignments can happen more than once in each paper -- I have to go through this clunky procedure of copying the text, deleting the Comment, recreating it elsewhere and pasting the text back in - even if moving the Comment involves adjusting the highlighted area it embraces by just a few words!

        I suggest that you make the beginning and end marks of the highlighted area into movable tabs so that a user can simply click on the beginning or end mark of the highlighted area and drag it to the desired location. This would greatly improve the flexibility and utility of Comments.

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