button for updating all fields in the entire document
You can have fields on several places: header, footer, body, text boxes etc. If you use CTRL + A and F9 to update all your fields, you will only update the fields in the body, not in header/footer and text boxes.
At the moment there is one work around: select 'file -> options -> display -> update fields before printing'. Next, whenever you do 'file -> export -> create PDF/XPS' and save it somewhere in a temporary directory, all fields (including header/footer and text boxes) are updated.
I was told this last step was not necessary and clicking 'print preview' would also do the job. I tested this in Word 2013 and Word 2016, but there seems to be a bug: fields in the header/footer are updates, but fields in the body and in text boxes are NOT updates.
Here is my 'idea': fix this bug or even better, create a separate button that updates all fields in the entire document.
Thank you for the feedback! We’re investigating.
If I recall, fields in text boxes were not updated with Ctrl+a, F9 in the main body of the document either, or maybe that was tables, or both.
Going to the header/footer to update is one thing, but having to go to each text box to update is absolutely a waste of time.
It probably wouldn't be that bad for overhead if there was an option to have it update all fields all the time. Every time you make a change to a header, or move its position, the ToC should just update itself. Changed a bookmark name? It should just propagate through without any user action. Why do I have to remember to update an automatically generated field at all?
MS Word (2013) functionality to automatically update live field entries in cross-referenced fields within a document would be of major benefit. Currently the only way to achieve this is by using Ctrl + A and fn + F9 to select and update all content, or print options. This is, to respectfully say the very least truly wanting. Thank you for considering the potential of incorporating this functionality!
MS - do you understand that it's DANGEROUS for us to use CTRL + A, F9?
We can lose the entire document.
WHY HAVE YOU NOT ADDED A CONTROL TO UPDATE ALL FIELDS WITHOUT OUR USING DANGEROUS CTRL + A ?
It's really annoying that text fields, which are inserted into text, are not updated automatically! Within the header and footer it's working. Thus it can't be a big deal to implement such a basic function for objects like automatic text. It could even be optionally selectable!
Common Microsoft we're in 2020!
Yup, I got perplexed where this feature 'went'. Until I read the problem is it only 'ever' worked when printing. Thtat did not seem the case, but I guess it could be. Now documents are typically never printed, although we are starting to 'print' more and more to PDF for audit purposes.
please add this feature, or even better have an option for fields to automatically update when the master text is modified, similar to how excel will automatically calculate formulas when a cell value is modified. This could be switched on or or in the same way excel can toggle this feature.
Rafael Santos commented
It's almost 2020 and this still hasn't been fixed
And then you wonder why people don't want to pay for your software
Stephen Smeg commented
Agreed. Please hurry up with this one! It is a no-brainer and we've now been waiting for 2 years to essentially fix an error with the current 'field update' (F9).
Word should automatically update all fields (including those in the Header and Footer), when the document is opened and/or saved .
We use custom DocProperty fields to pull through data from our document management system. Any fields in the Header or Footer don't update without manually clicking Print and returning to the document.
I can't believe an "auto update all fields" option, isn't available. Poor show Micro$oft!
This is something I'd really value. It's very frustrating not being able to update all fields at will, or to set all fields to update instantly when they're changed.
Robert Stewart commented
Why is this still under review?
If I have a cross reference to a bookmark on page #12, and in editing it moves to page #13, why wouldn't i want the cross reference to update? It's absolutely impossible to think of a case where the user wouldn't want (and expect) the cross reference to update.
NEEEEDED: option of updating all fields in the entire document at SAVE/SEND..
Couldn't agree more! Let's just fix it.
About time they fix the automatic filename field update...
I may not want to print the document at the time; just check the file location so why in the **** doesn't Microsoft fix the bug and update the filename field on save.
Couldn't agree more! Let's just fix it.
Soooo ridiculous! Just make all fields update on open or save. Don't even leave an option. There's never going to be a time you add a field and don't want it to update. If you want a static value, you wouldn't bother with field codes.
Word used to have an Option to update all fields on Open or Close. Updating fields automatically is something we need. Why is it not available?
Wendy Seemann commented
This is an ongoing pain point. If you put the filename and version in your footer, but then forget to update the field, this causes confusion about which version a person is actually looking at. We shouldn't have to print a document, or "pretend" that we are going to print a document to have that footer field update.
This is 2019 - most companies are moving towards automation and electronic documentation...not printing paper. Please do something.